Ukunxibelelana ngekhompyutheni kuya kuba yinto ethandwa kakhulu kule mihla kunokuba ifowuni, i-"nnail" i-imeyile kwaye, nakwezinye iimeko, iintlanganiso ebusweni. Kuzo naziphi na izicwangciso zengcali ezibandakanya i-ofisi yezobugcisa, kubalulekile ukuqwalasela izinto ezininzi xa uthumele i-imeyile kubasebenzi, izigulane, oogqirha, izibhedlele, abathengisi okanye abanye abaqeqeshiweyo.
Abantu bachitha inxalenye enkulu yokuvulwa kwemini yabo kunye nokufunda ii-imeyile.
Ixesha elixabisekileyo akufanele lichithwe kwii-imeyile ezingasebenzi kwaye ezingabalulekanga. Uqeqesho olufanayo oluya kulusebenzisa kwifowuni, iincwadi zeposi okanye ubuso nobuso kufuneka zichazwe kwi-imeyile. Njalo khumbula ukuba i-imeyile yindlela yokunxibelelana kunye nendlela owamkelayo ngayo ukutolika umyalezo yinto ebalulekileyo.
Ngaphambi kokudala nokuthumela i-imeyili, zibuze imibuzo emininzi.
- Ngaba i-imeyile yindlela efanelekileyo yokunxibelelana ngolwazi engithumelayo?
- Ngaba ingcali?
- Ngaba i-HIPAA iyavumelana?
- Ingabe imela ngokuchanekileyo kunye neofisi yezokwelapha?
I-imeyili Etiquette Umgaqo # 1
Cinga malunga nomxholo womyalezo wakho ngaphambi kokuba ucinezele i- SEND . Qinisekisa ukuba i-imeyile ifomu efanelekileyo yoqhagamshelwano ngomyalezo wakho endaweni yefowuni okanye intlanganiso. Gcina ukhumbule ukuba umxholo kufuneka ubonakalise umfanekiso kunye nenqanaba lobugcisa obulindelwe kwi-Ofisi yakho yezoNyango.
Musa ukuthumela, phambili, okanye uphendule nayiphi na i-imeyile equlethekileyo, ecatshisayo, ukunyelisa, ukuhlambalaza, ubuhlanga okanye ubulili. Izigwebo zinokuba nzima kuwe kunye ne-Medical Office.
I-imeyili Etiquette Umthetho # 2
Sebenzisa igrama, i-punctuation, kunye nesipelingi. Kwakhona, umyalezo wakho umqondiso we-Ofisi yakho yezoNyango.
Kwakhona, qiniseka ukuba ugcine umyalezo ngokugqithiseleyo kwaye usebenzise indlela efanelekileyo yomyalezo wakho okwenza kube lula ukufunda. Qalisa ubungqina bakho kwi-imeyile ngaphambi kokuba ushaye i-SEND .
Ungayisebenzisi i-ALL CAPS njengoko oku kucatshangelwa ukukhwaza okanye ukumemeza kwihlabathi le-intanethi. Sebenzisa isibindi okanye i- italics ukugxininisa igama okanye ibinzana. Kwakhona, gwema ukusebenzisa amafonti afanelekileyo okanye angaqhelekanga njengoko oku kwenza i-imeyile yakho ibe nzima ukuyifunda.
I-imeyili Etiquette Rule # 3
Qinisekisa ukuba i-imeyile ithunyelwa kubamkeli abafanelekileyo. Iinkcukacha kwi-Ofisi yezoNyango, ngokukodwa ezinxulumene nolwazi lwesigulane, kufuneka zabiwe ngesidingo sokwazi kuphela. Kwakhona, qwa lasela ukuba abantu banokuqwalasela ulwazi olungabalulekanga kubo njenge "i-mail engenayo".
Musa ukuxoxa ngolwazi oluyimfihlo kunye nolunamfihlo okanye unamathisele iifayile zesigulane kwi-imeyile. Sebenzisa iinombolo ze-akhawunti yesigulane okanye iinombolo zokurekhoda zezokwelapha ukucebisa umntu ukuba ahlaziye i-akhawunti. Ingcaciso yakho kufuneka iphawulwe apho.
I-imeyili Etiquette Umgaqo # 4
Yenza impendulo kwiingcali ze-imeyile ngaphakathi kweeyure ezingama-24 xa kunokwenzeka. Ukuba oko akunakukunika ixesha elaneleyo, ubuncinane baphendule ukuba uthe wafumana i-imeyile kwaye uza kubuyela kubo ngokukhawuleza.
Musa ukuphendula ugaxekile okanye izicelo zokubhalisa / ukuzibhalisa.
Oku kuya kuvelisa kuphela ugaxekile oza kukukhupha i-imeyile yakho ye-imeyile.
I-imeyili Etiquette Umthetho # 5
Gcina iimvakalelo ngaphandle kweimeyile. Yiba nobungcali kunye nobugcisa. Yazi ukuba ngubani onokungaziqhelanga kakuhle emva kokuba ixesha elaneleyo lidlulile ukwakha olo hlobo lolwalamano.
Musa ukuthetha nantoni kwi-imeyile ongayizisola kamva. Qaphela xa usithumela okanye uphendula kwi-imeyile ngomsindo. Ungalokothi wenze iimpendulo malunga nomnye umntu, wenze izimvo ezingaphukisa umntu okanye uthethe nantoni na ongayithethi kumntu.
Imeyili Etiquette Umthetho # 6
Hlala uhlaziye, amahlaya, kunye neentlanzi ubuncinci. Iinjongo "zilahlekile ekuguquleleni" kuma-imeyile kwaye abantu abanakuhlala befumana ihlaya.
Cinga ngalo ngombono wommkeli.
Musa ukuthumela, phambili, okanye ukuphendula kwiileta zetekethi. Ukuziphatha okungenzi nzuzo kwaye abanye abantu bakubheka njengolu hlobo lwemeyile. Khumbula ukuba nayiphi na into oyithumeleyo kufuneka ibonakalise umfanekiso kunye nenqanaba lobugcisa obulindelwe kwiofisi yakho yezokwelapha.